Sunday, June 25, 2017
Tags Posts tagged with "registration"

registration

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    Organizations that have successfully implemented a management system may choose to seek certification by an independent third party audit from a registrar/certification body (CB). Certification can serve as a valuable tool to add credibility and to demonstrate to clients, customers and other stakeholders, that an organization’s management system meets the requirements of a given standard; thus, finding the right registrar is an important decision to be made.

    When choosing a registrar, organizations should consider the following:

    Accredited or non-accredited.

    Organizations should decide if they will contract an accredited registrar or a non-accredited one. Accreditation means that an independent, objective body (an accreditation body) recognizes that an organization is qualified to provide specific services.  Accreditation is not an obligation, and non-accreditation does not necessarily mean that an organization is not reputable; however, accreditation provides confirmation of competence by an independent body.

    If an organization is seeking certification as a regulatory or industry requirement, it is important to ensure if they are required to be certified by an accredited registrar; some clients and customers require their suppliers to do so. Organizations should ask the accreditation bodies in their countries for a lists of the registrar they have accredited.

    Relevant experience and sector expertise.

    There are many standards that an organization can be certified to (ISO 9001, ISO 14001, OHSAS 18001, ISO 22000, ISO 13485, AS9100, TS 16949, ISO/IEC 27001, ISO/IEC 50001, etc.) and when choosing a registrar, organizations should verify the registrar’s experience in the relevant standard.

    Also, it is important that the registrar has experience in the organization’s industry sector. Organizations need to ensure that the auditors know and understand the processes involved in their operations.

    The cost is important, but…

    Cost is an important factor for all organizations; however, not always the most inexpensive registrar is the most appropriate. It is possible that a certificate issued by a low-cost registrar, will not be recognized by clients, customers and other stakeholders. Therefore, even though the cost needs to be considered, it should not be the determining factor for the selection of the registrar.

    Meet them before choosing them

    Organizations should evaluate several registrar and schedule a meeting with them before making their final choice. This will allow them to “sense” if a good working relationship will be possible to establish. After the certification audit, the registrar auditors will visit the organization once or twice a year if they consider it necessary to maintain certification, so an active and reliable relationship will need to be developed between the two.

    Choosing a registrar should not be a decision taken lightly. A good selection process will ensure the credibility and value of the certificate issued, which will ultimately provide a valuable asset to the certified organization.

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      If your organization is ready to become ISO 9001 certified, there are a number of steps you can expect to go through on your path to certification. Once an organization has decided to obtain certification and has made a choice of the certification body (CB), the organization must:

       Make a formal certification application to the CB.

      • Fill out the application forms, which require a large amount of information about the organization and its operations. This will enable the CB to determine the scope of the certification activities and to appoint the team leader for the audit process.

       The initial certification audit consists of a two-stage audit as described below:

       The Stage 1 Audit determines if an organization is ready or not for a compliance audit.

      • Organizations need to supply all relevant management and quality documentation to the CB.
      • The CB determines if the organization is ready or not to undergo Stage 2 or compliance audit.
      • If the organization is not ready, the CB will inform accordingly and stop the process.
      • If the organization is ready, but a few nonconformities have to be rectified before the compliance audit can take place, the CB will provide the organization with a report.
      • After nonconformities have been corrected, the organization must inform the CB, and if they concur with the actions taken, a compliance audit is arranged.

       The Stage 2 Audit evaluates the implementation and effectiveness of the organization’s QMS.

      • The team leader assembles a team of auditors and experts concomitant with the organization’s scope of activities, complexities and size of operations.
      • A time for the audit is agreed and scheduled.
      • Auditors will assess whether the contents of the documentation provided is consistent with the activities of the organization as well as the requirements of the standard.
      • Overall findings and the list of non-conformities (if any) are presented.
      • If the QMS complies with the requirements, the team will recommend to the certification committee of the CB that the organization should be certified.
      • If there are non-conformities found, the team will agree with the organization a time schedule (typically 3 months) and the modalities for rectifying the non-conformities.
      • The team may wish to witness the new procedures, or if the non-conformities are of a minor nature, the organization can send them evidence that these non-conformities have been fixed.
      • The team will recommend to the certification committee of the CB that the organization should be certified.

      Learn more about Stage 1 and 2 audits.

      Certification

      • Authorized persons or a committee which was not involved in the audit will review the audit report and the clearance report of the nonconformities and make a decision regarding certification.
      • The decision will be followed by the issue of certification documents.

       Surveillance Audits

      • The CB will conduct a surveillance audit usually once a year.
      • There are a few areas that will always be included in the surveillance audit, such as internal audits and management reviews as well as the non-conformity system.
      • If any non-conformity is raised during the surveillance audits, the organization must correct them efficiently within an agreed time frame, otherwise certification may be lost.

       Recertification Audit

      • In the third year of certification, a re-certification audit will be conducted, similar to the original compliance audit.
      • If this is negotiated successfully, the organization will be recertified for another three-year period, and the whole cycle repeats itself.